Knowledge Base

Adding a Professional Email Signature

Create a signature that appears at the bottom of your sent emails.

In Webmail (Roundcube)

1. Log into webmail
2. Go to Settings
3. Click Identities
4. Select your email address
5. Enter your signature in the Signature field
6. Click Save

Signature Best Practices

• Keep it concise (4-6 lines)
• Include essential contact info only
• Use a professional font
• Add your company logo (sparingly)
• Include social media links if relevant

Example Signature

Best regards,
John Smith
Marketing Manager | Hostdeal
Phone: (555) 123-4567
Email: john@example.com
Website: www.example.com

HTML vs Plain Text

Some webmail clients support HTML signatures with:

• Formatted text (bold, colors)
• Images and logos
• Clickable links

However, plain text works universally.

In Email Clients

For Outlook, Apple Mail, etc., signature settings are in the app preferences under Mail or Account settings.